Position Title: Administrative Assistant
Department: Institutional Advancement
Recruitment Pool: Open to the General Public
Position Type: Full-time Salaried/Staff
Posting Date: February 3, 2014
Closing Date: Open Until Filled
Work Days: Monday - Friday
Working Hours: 8:00 a.m. – 5:00 p.m.
DUTIES AND RESPONSIBILITIES:The Administrative Assistant is under the supervision of the Vice President for Institutional Advancement (IA). He/she is responsible for managing the process designed to bring prospects to Claflin University; overseeing all logistics and communications; providing assistance to the Vice President, Associate Vice President and Directors of Institutional Advancement; and managing program development and planning, and facilitating activities. The Administrative Assistant will serve in the absence of the Senior Administrative Assistant; secure travel arrangements for the Vice President; prepare minutes for division staff meetings, maintain office files, and make arrangements for departmental meetings; and provide overall administrative support for the division to include assisting with IA events such as the Phone-a-thon, Homecoming, Founder’s Day activities, Golf Tournament, and a variety of other program events. He/she will enter gifts, address corrections, and other data into the Jenzabar System in the absence of the support staff personnel; screen telephone calls and visitors; oversee the proper reporting of travel reports for the Vice President; and perform any other duties within the scope of this position.
QUALIFICATIONS: An associate degree in Administrative Office Technology, Secretarial Science, or a related discipline is required. Bachelor’s degree in Business Administration/ Management or a related discipline is strongly preferred. Candidate must possess excellent interpersonal, communication, and writing skills; be proficient in database applications, Internet, and automated systems; and have demonstrated ability to plan and organize activities. Applicant must have considerable knowledge of office practices and procedures; executive’s responsibilities; and agency programs, policies and procedures. The successful candidate must work well with University constituents including alumni, foundations, corporations, and individuals. Previous senior level administrative or office management experience in a customer service environment is preferred.
Closing Date: Review of applications will begin immediately.
Special Note: Effective January 1, 2011, all new hires must pass a criminal background check.
Application Procedure: Candidates must submit an application, unofficial transcript(s) and three current letters of recommendation to:
Claflin University – Human Resources Office
400 Magnolia Street, Orangeburg, SC 29115
Fax # 803-535-5818 E-mail: email@example.com http://www.claflin.edu/about-claflin/human-resources/employment
Individuals with disabilities requiring accommodations in the application process should contact the Human Resources Office before the closing date. Office Number: 803-535-5635 Job Line Number: 803-535-5394 TDD Number: 1-800-735-8583 (TDD).
Equal Opportunity Employer