Division: Academic Affairs
Recruitment Pool: Open to the General Public
Position Type: Full-time Salaried/Staff
Posting Date: February 29, 2016
Closing Date: Open Until Filled
Work Days: Monday - Friday
Work Hours: 8:00 a.m. – 5:00 p.m.
DUTIES AND RESPONSIBILITIES: The Sponsored Programs Administrator (SPA) reports to the Vice Provost of Research (VPR) and performs an array of technical, training, research, planning, policy, program assessment, and administrative activities. The Sponsored Programs Administrator assumes responsibility for developing and implementing programs, interpreting the program’s policies and procedures, preparing operations and procedures manuals to assist SPO management in operating more efficiently and effectively, and providing advice on policies, procedures, and laws to ensure that program operations meet federal requirements and interpretations are consistent. Prepares and sends information packages to Project Directors/Principal Investigators, keeps track of internal proposal submission deadlines to the agencies, and ensures that grant proposals are submitted on time. The Sponsored Programs Administrator will analyze financial reports and make recommendations for approval to the VPR; classify and send to an electronic or physical filing system all relevant information related to financial, administrative, and legal aspects of sponsored projects; and design training and workshop materials in the areas of grants, contracts, and other sponsored program management for faculty and staff. Reviews and approves Temporary Employment Agreement Forms, Personnel and Position Recommendation Forms, and other employee contracts. Generates, reviews, and reconciles Time and Effort Reports; ensures the completeness of projects financial reports; and performs other duties within the scope of this position as assigned by the Vice Provost of Research.
QUALIFICATIONS: Bachelor’s degree in business, accounting or a related discipline and/or an equivalent combination of experience/training may substitute for the required education. Considerable knowledge of sponsored programs, grants management, accounting and business management, budget preparation and procedures, departmental administration, and laws, legal codes, precedents, government regulations, executive orders, and agency rules required. Demonstrated ability to interpret policies and procedures; read and interpret contracts; communicate effectively orally and in writing; provide leadership to PIs/PDs; prepare budgets; and monitor fiscal actions required. Working knowledge of Jenzabar, Infomaker or similar database, word processing, and spreadsheet software preferred. Previous experience working as a Grants Administrator in a sponsored research or administrative program strongly preferred. Ability to work independently under minimum supervision required.
CLOSING DATE: Review of applications will begin immediately.
SPECIAL NOTE: Effective January 1, 2011, all new hires must pass a criminal background check.
APPLICATION PROCEDURE: Candidates must submit an application, available at www.claflin.edu/about-cu/human-resources/employment/staff-job-postings, an unofficial transcript, resume, and three current letters of recommendation to:
Human Resources Office
400 Magnolia Street
Orangeburg, South Carolina 29115
Fax #: 803-535-5818 E-mail: firstname.lastname@example.org
Individuals with disabilities requiring accommodations in the application process should contact the Human Resources Office.
Office Number: 803-535-5635
Job Line Number: 803-535-5394
TDD Number: 1-800-735-8583 (TDD)
Equal Opportunity Employer