CARES Act Emergency Funds for Student
30 Day Report - June 3, 2020
Acknowledgement that the Institution signed and returned to the Department the Certification Agreement
On April 10, 2020, Claflin University signed and submitted the Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid Relief, and Economic Security (CARES) Act to the Department of Education.
The Total of funds the institution has received from the Department of Education for funds to students
The total amount of funds that the institution received on April 27, 2020 from the Department pursuant to the institutions Certification and Agreement for Emergency Financial Aid Grants to Students was $1,869,108
Total Amount of Federal Aid Distributed to Students
As of May 27, 2020, a total of $722,600 has been distributed to students under Section 18004(a)(1) of the CARES Act.
Estimated number of students eligible to participate under Section 484 in TIV of the Higher Education Act of 1965
There are approximately 1,576 students at Claflin University eligible to participate in programs under Section 484 in the TITLE IV of the Higher Education Act of 1964 and thus eligible to receive Emergency Financial Aid Grants to students under section 18004(a)(a) of the CARES Act.
Total number of students who have received Emergency Financial Aid Grants to students under section 18004(a)(1) of the CARES Act
Approximately 1,576 students have received an Emergency Financial Aid Grant under section 18004(a)(1) of the CARES Act as of 5/27/2020.
Methods used by Claflin University to determine student’s eligibility and amount of Emergency Financial Aid Grant under section 18004(a)(1) of the CARES Act
Please see Claflin University’s policy on awarding Emergency Grants to Students from the CARES Act https://www.claflin.edu/student-life/services-support/health-services/covid-19-resource-center/cares-act
The following instructions have been provided to students at Claflin University regarding the CARES Act Emergency Grants to students
The college sent the following communication to students:
- All communications went out on 5/5/2020 which included: Notice to student body regarding information of CARES Act emergency funding and eligibility
CLAFLIN UNIVERSITY POLICY ON CARES ACT
Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act
Section 18004(c) of the Cares Act requires Claflin University to use at least fifty percent of the funds received to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to COVID 19(including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).
Upon receipt of the Grant Award Notification (GANS) from the Department of Education, Claflin University will promptly make available emergency financial aid grants as funded by the Coronavirus Aid, Relief, and Economic Security (CARES) Act directly to students enrolled in the spring 2020 semester for their expenses related to the disruption of campus operations due to COVID 19, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care) as required by Section 18004(c) of the CARES Act. Claflin University will not use the funds to reimburse itself for any costs or expenses, including but not limited to any costs associated with significant changes to the delivery of instruction due to the coronavirus and/or any refunds or other benefit previously issued to students.
ELIGIBILITY CRITERIA As of March 13, 2020
- Must be enrolled in the 2020 Spring semester.
- Must be a degree-seeking student–Undergraduate or Graduate.
- Must be eligible to receive Title IV aid; see Title IV Eligibility Criteria (Basic Eligibility Criteria for Federal Student Aid).
- Enrollment was impacted by COVID-19 and have expenses incurred for housing, food, course materials, technology, healthcare, or childcare.
- Must have submitted 2019-2020 FAFSA if applying for Spring 2020 or Summer 2020; must have submitted a 2020-2021 FAFSA if applying for Fall 2020 or Spring 2021.
- Must not be enrolled in a fully online program.
There is no application process for these funds. All students who qualify will receive funds via direct deposit or check.
Consistent with Section 18004(c), Claflin University retains discretion to:
- Determine the amount of each individual Emergency Financial Aid Grant consistent with all applicable laws including non-discrimination laws.
- Prescribe the methodology for distribution of funds across the student population.
The CARES Act student emergency funding will be managed by the Director of Financial Aid. As encouraged by the Secretary of Education in the Recipient’s Funding Certification and Agreement for CARES Act Funding, the Director of Financial Aid will exercise the use of professional judgment available under Section 479A of the Higher Education Act of 1965 (HEA), 20 U.S.C § 1087tt, to determine need and eligibility for receipt of CARES Act student emergency grants.
The University will award student emergency grants on the basis of need (established by Pell and Title IV eligibility). The University will allocate emergency grant awards to students across multiple phases and tiers.
|Phase 1 (Spring 2020)
||Phase 2 (Fall 2020)
|| Phase 3 (Spring 2021)
| Pell eligible - $500 (estimate)
|| Pell eligible - $500
|| All Title IV eligible Students - $250
| Non-Pell eligible - $300
|| Non-Pell eligible - $300
Funding amounts are based on eligibility reported on the FAFSA. The higher amounts will go to our Pell eligible students.
The Secretary does not consider these individual Emergency Financial Aid Grants to constitute Federal Financial Aid under Title IV of the Higher Education Act of 1965 (HEA). The emergency financial aid funds will not be used for any purpose other than the direct payments of grants to students for their expenses related to the disruption of campus operations due to coronavirus. Claflin University will promptly comply with Section 18004(e) of the CARES Act and (i) report to the Secretary thirty (30) days from the date the Certification and Agreement was signed and every forty five (45) days thereafter in accordance with 2 CFR 200.333 through 2 CFR 200.337, or in such other additional form as the Secretary may specify.
Claflin University will report:
- how grants were distributed to students,
- the amount of each grant awarded to each student,
- how the amount of each grant was calculated, and
- any instructions or directions given to students about the grants
Claflin University will promptly and to the greatest extent practicable distribute all the funds in the form of emergency financial aid grants to students within 12 months from the date of the signed Certificate and Agreement. The Business and Finance Office will process the payments of the Emergency Financial Aid Grants to each eligible student in the same manner in which credit balances are processed for Title IV aid. At no time will any emergency grant be used by the University to offset existing student account balances, nor future student account charges. Funds will be disbursed directly to individual students, as directed by that student, in the form of a check or electronic transfer payment.